SERVICES OF UPAVON CONFERENCES

Upavon Conferences offers a comprehensive services available under one roof. Our strengths lie in the ability to create energetic concepts for the conference and incentive market. We stride from strength to strength and offer our clients an exceptional and inspirational experience.

Upavon's services can generally be divided into 3 major areas:

1.  Planning 
2.  Administration 
3.  Operational

Planning

If every aspect of a conference has been planned in meticulous detail the operation on the day will run along well-laid rails.

Upavon will, on your behalf, liaise with all suppliers including venues, caterers, audio visual professionals, staging designers, décor specialists etc.

25% of the total role

Administration

Prompt, friendly and efficient correspondence with all participants and stakeholders including speakers, delegates and exhibitors plays a vital role in ensuring a successful event.

Upavon will provide a professionally managed secretariat to provide exactly that.

All invoicing, accounting, contracting and correspondence will be handled by the Conference Secretariat.

65% of the total role

Operational

This smallest area of responsibility is of course the most visible to the conference attendee and often to the client.

Upavon will provide a professionally staffed registration desk as well as a full conference management team headed up by a skilled and experience conference director. The team will take responsibility for ensuring that all contracted services are provided without complication.

10% of the role.

Upavon specialises in overseas events as well as those held in South Africa. With many of the prime venues in South Africa being utilised by Upavon, recent conferences in Europe, Namibia, Zanzibar, Jamaica and the USA have proven Upavon's ability to co-ordinate the most complex of logistical arrangements.

SUMMARY

• Conference Venue Management
• Pre conference planning and project management
• Programme and speaker management
• Registration, hotel accommodation and flight bookings
• Social events and tourism planning
• Sponsorship and exhibition management
• Conference and event management
• Budget and financial management